Procurement Coordinator (Finance)

RINA is currently recruiting for a Procurement Coordinator to join its office in Chicago, IL or Houston, TX within the North America Supply Chain Division.

Compensation Data

Compensation Range: $58,000 - $66,000. This position will be eligible for overtime pay.

Mission

RINA is seeking a Procurement Coordinator to support the procurement and administrative functions for its North American operations. The Coordinator will monitor and manage purchasing activities, maintain documentation, coordinate with vendors, and ensure the timely and efficient procurement of goods and services in compliance with internal procedures, regulations, and quality standards. The role requires a proactive approach in anticipating needs and resolving issues.

Key Accountabilities

Procurement Administration

• Monitor and coordinate procurement activities to ensure timely acquisition of goods and services
• Receive and review Purchase Requisitions and prepare Purchase Orders.
• Ensure proper storage and retrieval of all procurement documents, including purchase orders, pricing quotes, receipts, proof of purchase, and proof of delivery
• Maintain knowledge of and utilize procurement and vendor management software tools.

Vendor Coordination

• Communicate with vendors to obtain and compare pricing quotes, delivery terms, and service conditions.
• Work with vendors to ensure products and services are delivered on schedule and according to agreed-upon terms.
• Proactively follow up on delayed or disputed orders and support resolution of vendor-related issues.

Procure to Pay Process Support

• Coordinate purchasing workflows efficiently and ensure compliance with internal processes.
• Cooperate with Finance to solve any issues or deficiencies related to invoices or payments.
• Identify and implement process improvements to enhance efficiency and accuracy.

Contract and Agreement Preparation

• Prepare standardized contracts and framework agreements in coordination with internal stakeholders.
• Ensure contractual documents reflect agreed commercial terms and conditions.
• Support the documentation and administration of signed agreements.

Vendor Research & Documentation

• Research and identify new vendors and service providers based on the evolving needs of the organization.
• Maintain and update the approved vendor database in coordination with Business needs

Cross-functional Collaboration

• Provide procurement data and documentation for internal audits and reporting requirements.

Qualifications

• Bachelor's degree in Business, Supply Chain, Finance, or related field preferred.
• 2+ years of experience in procurement coordination or purchasing administration.
• Experience in drafting or supporting preparation of standardized contracts and agreements.
• Strong attention to detail and organizational skills.
• Proactive mindset with the ability to anticipate needs, identify inefficiencies, and take initiative.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience with procurement systems and document management tools (SAP, D365, Vantage Point, etc.)
• Ability to multitask and prioritize effectively in a dynamic environment.
• Strong communication skills and ability to interact with internal and external stakeholders.

The above statements are intended to describe the general nature of the work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
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Competencies

• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.