[2025-2026] Office Manager - Middle School (Finance)

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500 students in grades K-12 across seven schools. We believe every individual walks through the doors of schools bearing gifts. Talent. Perspective. Drive. Inspiration. So at KIPP Capital Region, we support every student and educator to see those gifts, then build the skills and confidence they need to thrive.

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

POSITION OVERVIEW

The Office Manager plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school's administrative systems and routines, the Office Manager functions as the primary contact person for all of the school's constituents.

DUTIES/RESPONSIBILITIES

• Oversee the day-to-day activities of the school and serve as the main point of contact in the school reception area.
• Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.).
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Help execute logistics and preparations for school events and activities as needed
• Prepare set-up for staff meetings, staff retreats, and annual evaluations.
• Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms.
• Plans, manages, and maintains an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities.
• Organizing and managing files, acting as receptionist, scheduling meetings and appointments, and supporting other staff with organizational tasks.

KIPP Capital Region

• Perform other duties as outlined by the Managing Director of School Health & Director of Operations
• Complies with all charter, federal, state, and local laws, and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services
• Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvement initiatives.

Qualifications
KNOWLEDGE/SKILLS/ABILITIES

• Commitment to anti-racism and equity
• Strong DEI lens with exceptional creative power in leading anti-racist practices
• Thrives in a fast-paced, team-oriented, mission-driven culture
• Demonstrates a growth mindset and a desire to continually improve through feedback
• Strong work ethic, entrepreneurial spirit, and flexibility to accommodate the high level of responsibility, multiple priorities, and rapidly changing environment
• Demonstrated ability to influence cross-functional teams in a rapidly changing environment.
• Must be able to work a flexible schedule outside of regular business hours.
• Ability to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.
• Pass a Criminal Background Check

EDUCATION/EXPERIENCE

• High School Diploma/GED required.
• Bachelor's Degree from an accredited College or University is preferred.
• 2 to 3 years of office experience, preferably in an educational setting.
• Knowledge of proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
• Preferred experience working directly with students, preferably required in the charter, private, or public school environment.
• Prior experience working in schools and urban communities is preferred but not required.
• Ability to work a flexible schedule outside of regular business hours.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Additional Information
WORK PERKS
When you join KIPP Capital Region, you are joining in on our promise to families that their children will enter college and the professional world able to thrive academically due to their literacy, numeracy, and core knowledge in science and social studies. We also promise that our students will develop a passion for learning and the drive necessary to persevere as they climb the mountain to and through college and career. Our graduates will be prepared to return to their community as teachers, leaders, and architects of continued growth in the Capital Region. And while the biggest perk to working at KIPP Capital Region is doing work that makes a lifelong difference in the lives of our students, you'll find that's not the only benefit we offer:

• Generous time-off
• Industry-leading medical, dental, and vision coverage
• Aggressive employer 403(b) contribution match
• Childcare benefits
• Unparalleled work/life integration
• Casual dress code
• Relocation stipend (conditions apply)
• And so much more! For more information on the benefits of joining KIPP Capital Region, please view our Employee Benefits Summary .

Learn More:
KIPP Capital Region offers a competitive salary ranging from $51,653 to $91,874 for this exempt role.

Salaries are determined using an equitable compensation scale that accounts for years of experience relevant to the role and longevity within the KIPP network. KIPP Capital Region will evaluate and determine the step/level a new hire will be placed within our grade salary scale at point of hire.

All staff and educators at KIPP Capital Region are committed to anti-racism and inclusion, are part of a close-knit diverse community, and are encouraged to show up authentically, inspiring our children to do the same. Learn more about what it's like to work at KIPP Capital Region: kippcapital.org/join-our-team/

This role is located at KIPP Capital Region schools in Troy, NY.