*Sr. Administrative Manager (Project Management)

The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Center and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve the lives of all people. Our vision is to be the premier health system for advancing medical care, education and research in the state, and to be among the leaders nationally. Our goals are Uncompromising Quality, Exceptional Service, Innovative Education, Advancing Knowledge, and Institutional Strength.  

Duties:

• Responsible for the overall operation, administration, and performance of a department or college on behalf of the Director, Chair, or other designated executive, to include but not limited to full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development. Prepares departmental budget. Provides post-award administrative support to a state or national level sponsored grant or contract program by coordinating award setup, report preparation, award closeout. 
• Manages an office staff and performs accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development.
• Manages all accounts for the department. Reconciles accounts monthly and creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are in the correct accounts. Makes cash deposits into special accounts. 
• Reviews and approves fiscal expenditures, the application, and analysis of budgetary controls for funding sponsors. Ensures institutional compliance with federal, state, agency and other applicable governing regulations, policies and procedures concerning sponsored and non-sponsored research.
• Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change. 
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Reviews, edits, and approves employee timesheets, tracks leave, and special pays.  
• Oversee grant payroll and effort reporting. Monitor and Pre-Certify effort.  
• Supervises office staff. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development. Anticipates staffing needs by analyzing workflow and strengths of employees. 
• Prepares monthly reports for balanced accounts, verification reports, and management reports. Routes to appropriate personnel. 
• Develops departmental policy by analyzing current procedures, work issues, and current events. Maintains policy and procedure manuals and documents process. 
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Performs various duties as needed to successfully fulfill the function of the position.

This position is located on the OUHSC campus with a flexible hybrid remote option possible for experienced candidates. In office work is required for a minimum of 6 months before a remote work schedule can be agreed upon. It is at the discretion of the supervisor if more than 6 months is necessary for in office work.

Required Education: Bachelor's degree, AND:

• 48 months experience as a manager in an Accounting, Finance or Business office

Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Accurate in managing budgets, projecting expenditures and managing recommended solutions. 
• Proficient understanding of research administration concepts, guidelines and principles. 
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Detail oriented for accuracy of data and information.
• Highly organized and ability to handle multiple projects and deadlines.
• Ability to communicate well and build rapport with faculty and staff.
• Ability to produce reports.
• Ability to multitasks and meet deadlines in a timely manner.

Certifications: None

Advertised Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Use of computer, calculator, and telephone.
  • Engage in repetitive motion.
• Environmental:
  • Standard office environment.

Departmental Preferences: 

• Accounting or Finance background
• Familiar with payroll effort reporting
• Extensive experience in grants management
• Experience supervising staff 

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.