Administrative Partner (Finance)

Overview

Location: Houston, TX

Pay is dependent upon experience and will be discussed during the consideration process

The Operations and Administrative Coordinator provides comprehensive administrative and operation-al support for plant and terminal activities. This role ensures the accurate tracking of incoming materials and fuels, inventory items and supports purchasing and invoice reconciliation, coordinates employee onboarding and travel, and plays a vital role in community relations and safety compliance. This per-son will enter manual BOL's as needed, and act as an alternative bulk loading operator as needed. The ideal candidate is detail-oriented, organized, and able to manage multiple responsibilities in a fast-paced environment.

Roles & Responsibilities

Operations Support:

• Track, receive, and record all material and fuels received into facility.
• Maintain a revenue report for all port generated business revenue
• Generate revenue sales orders in accounting software and work with billing to have invoices generated.
• Act as accounts payable representative for all port generated billed items and follow up with vendors behind on payments.
• Create and Reconcile reports as needed.
• Perform month-end reporting and reconciliation of purchasing card expenses.
• Assist operations with truck loading and BOL entry as required when automated systems are down or needed by operations.

Administrative Duties:

• Track and process all invoices for timely payment.
• Supervise contractor responsible for office cleaning.
• Replenish and maintain inventory of office supplies.
• Manage Kronos badge replacements and maintain accurate records.
• Keep files on all vessels, BOL's, and Invoices accurately as needed.
• Arrange training facilities, catering, and PPE for guests attending meetings in our area.

Community Engagement:

• Serve as the facility's community liaison.
• Coordinate and process community donation requests.
• Organize and support local community and facility events.

HR & Safety Support:

• Arrange travel for employees and candidates attending onsite interviews.
• Conduct onboarding activities for new recruits.
• Schedule and coordinate OSHA-required testing.
• Maintain monthly safety KPIs and manage the safety boot and glasses allowance program.

Qualifications:

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of experience in administrative, logistics, or operations support role.
• Proficient in Microsoft Office Suite and SAP or similar ERP systems.
• Strong organizational and communication skills.
• Ability to manage multiple tasks with accuracy and efficiency.

Benefits

• Recession Resistant Industry
• Consistent work, with a work/life balance
• Paid Holidays
• Paid Time Off
• 401(k) Plan w/ employer match contribution
• Medical / Dental / Vision plan offered
• Life Insurance - Company Paid
• Short-term / Long-term Disability Insurance - Company Paid

Get Hired

What to Expect During our Hiring Process

• Background Check
• Motor Vehicle Record Check
• 5-Panel Drug Screen
• Fit for Duty Baseline Physical (if applicable)
• A great team to support you throughout your career with Summit Materials companies!

Build a Lasting Career with us. Begin Here. Go Anywhere. Apply now!

Summit Materials consists of more than a dozen local companies that supply aggregates, cement, ready-mix concrete, asphalt paving, and construction services in the United States and western Canada. At Summit Materials, we support our teammates who lay the groundwork for our communities and live by our core values: Safety, Integrity, Sustainability, and Inclusivity. We're passionate about our teammates, our work, and our communities. Each of Summit's companies celebrates their individual legacies, but together - we are Summit Materials.

At Summit Materials, we provide the foundation to connect our communities today and build a better tomorrow. We value all our communities - including our diverse internal community of teammates that make us stronger. No matter your race, ethnicity, gender, age, or anything that makes you who you are...you belong.