Office Manager (Finance)

This position is responsible for management of all office related procedures, policies and operations for the Religious Studies department. This includes supervision of clerical employees, development and implementation of office policies and procedures, purchasing of office related materials and equipment, oversight of human resources functions for the department including payroll, and management of departmental budget.Minimum Qualifications: This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

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• Assists Chair, Program Directors, and collaborators to maintain day-to-day operations. Establishes and maintains systems for the administration of academic records for the area, including electronic files, records, and databases.
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• Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Supervises administrative staff supporting the academic program to fulfill program support requirements. Fulfills administrative requirements for appointment of graduate and teaching assistantships. Fulfills administrative requirements for hiring faculty and other searches within the area of responsibility. Provides departmental hiring committee support, including preparing correspondence and mailings to applicants and prospects, maintaining applicant records, and organizing information for review by faculty. Administers appointment paperwork requirements for faculty, staff, and student employees. Prepares and approves online payroll certifications, reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. Coordinates the recruitment and credentialing of adjunct faculty.
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• Responsible for the preparation, submission, summary, and communication of budget information for the assigned area. Prepares and approves budget transfers and non-payroll expenditure transfers, reconciles remaining spending authority, prepares and maintains internal accounting records, and performs other duties related to fiscal administration. Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
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• Supports student administration by preparing tuition waivers, processing course permits, maintaining student files and records, conducting graduation checks, and entering information into BANNER/OASIS student database system. Fulfils other student-related administrative requirements that support student instruction. Supports department or college recruitment and admissions process. May be responsible for the administration of a direct admission graduate program. Coordinates orientation for new students.
  Develops the semesterly course schedule for graduate, undergraduate, and distance learning courses. Coordinates space requirements and classroom logistics as needed to ensure seamless delivery of instruction.
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• Serves as a liaison with other academic and administrative departments regarding the academic program, represents the program on cross-functional teams, policy committees, and work groups. Analyzes quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews.
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• Performs other administrative duties as assigned in support of the academic mission of the department.
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