Vehicle Fleet Specialist (Finance)
JOB DESCRIPTION
As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.
At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.
Job Summary
Coordinates and oversees vehicle assignment, repair, and maintenance.
Key Responsibilities
1. Assign vehicles to employees per eligibility and vehicle availability. Monitor fleet age and assign / retire vehicles as necessary to manage cost and fleet age.
2. Compile and organize documentation for capitalization of vehicles.
3. Coordinate, oversee, approve/reject maintenance and repairs of company vehicles with third-party maintenance vendor, and repair facilities as needed. Communicate with drivers to minimize downtime. Manage A/P within established payment terms.
4. Develop programs to support the continued growth, improve efficiencies in service and maintenance of Sundt vehicle fleet.
5. Distribution of fuel program cards, registrations, license plates, and any other vehicle related documents to employee drivers.
6. Inspect deliveries from the dealership. Notify Fleet Administrative Manager if there are any discrepancies or damage.
7. Maintain excellent working relationships with all project teams and support centers. Provide functional service, support, communication, and responsiveness to all drivers of company vehicles.
8. Maintain vehicle records in ERP per notifications received and PAF. Includes but is not limited to driver and project assignment, registration, and billing status.
9. Manage fuel and maintenance program and work with vendors to ensure consistent support of employee owners in the field. Ensure employee owners are informed on proper use of program. Alert drivers and supervisors of transaction inconsistencies and exceptions. Maintain vehicle records within third-party vendor's online platform, including the addition and removal of new or retired vehicles.
10. Manage vehicle check-in inspection, and subsequent repair or maintenance upon return from assignment. Ensure all vehicles are prepared and ready for reassignment.
11. Provide reports detailing vehicle/fuel/maintenance info as needed.
Minimum Job Requirements
1. 2+ years working with customers and vendors.
2. 2+ years' experience working in the automotive industry.
3. HS Diploma required; Associates Degree preferred.
4. Proficient use of all Microsoft Office Suite programs.
Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements
1. Ability to wear personal protective equipment is required (including but not limited to; steel toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
2. May reach above shoulder heights and below the waist on a frequent basis
3. May stoop, kneel, or bend, on an occasional basis
4. May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors
5. Must be able to comply with all safety standards and procedures
6. Occasionally will climb stairs, ladders, etc.
7. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
8. Will interact with people frequently during a shift/work day
9. Will lift, push or pull objects on an occasional basis
10. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
Safety Level
Non-Safety Sensitive
Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery, or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program
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