IAE Contracts Administrator (Finance)

Organizational Unit
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The US Institute for Applied Engineering (IAE) is a Florida not-for-profit corporation and USF Direct Support Organization organized to support and benefit the University of South Florida including without limitation the USF College of Engineering. lAE provides agile, best value engineering products and services to enhance the performance, effectiveness and safety of its customers, including the Department of Defense; other federal, state and local agencies; and industry. The Institute provides these engineering solutions in alignment with its core competencies: Autonomous Systems; Human Performance Enhancement; Data Analytics; Cyber and Electromagnetic Domain Security; and Transportation and Energy
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Position Summary
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The Contracts Administrator will assist in providing support the development, coordination, execution, and contract administration of federal, state, and private contracts/grants for sponsored project activities, for all pre-award and post award requirements. The Contract Administrator serves as an assistant to lAE?s contracts/business liaison to sponsoring agencies; helps facilitate compliance related to contracts under the position's purview; assists in the review and negotiation of terms and conditions of contracts with sponsors; drafts, negotiates, executes, and administers prime and sub-agreements as necessary for the Institute of Applied Engineering. The Contracts Administrator aids in preparing change notices, monitor performance, delivery, reporting and status of deliverables and ensure contract complies with legal requirements, government regulations, and company policies. The Contracts Administrator will perform additional duties as required by the IAE Director.
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Special Requirements
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Up to date working knowledge of applicable laws, and federal and state grant guidelines, including but not limited to FARS, DFARS, 2 CFR 200, and Grant Management Standards; Clearly and candidly expresses self in a professional manner; Actively listens and seeks input to ensure understanding. Adapts communication to be appropriate to other's level of understanding. Can actively and skillfully conceptualize, analyze, and evaluate information to reach a conclusion and make a decision.Minimum Requirements:

• Advanced knowledge of government intellectual property (IP)/ software and data rights clauses and IP marking guidelines
• Advanced knowledge of source selection/evaluation process including cost and price analysis
• Knowledge of requirements for and experienced in administration of government property.
• Detailed knowledge of government contract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out, and records retention.
• Detailed knowledge and thorough understanding of proper drafting, negotiation and use of contracts, subcontracts,
• POs teaming and other forms of agreements

Minimum Qualifications:

• This position requires a Bachelor's degree and 3 to 7 years of relevant, professional administrative experience; including at least 3 years of experience as a contract administrator of federal government contracts. OR
• A Master's degree and 2 years of relevant experience including federal government contract administrator experience. Progressively responsible related experience may substitute for the required education on a year for year basis.
• Strong knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
• Strong understanding of contract/purchase order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements
• Comprehensive knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, T&M, DIQ, etc.) and their proper use

Preferred Qualifications:

• Bachelor's degree, Experience in contract management. Experience managing non-profit and/or government contracts. Experience in higher education.
• Membership in National Contract Management Association (NCMA) and CPM certification desired

Other Required Qualifications

• Effective communication skills, both oral and written using a variety of styles and techniques appropriate to the audience.
• Ability to balance multiple priorities simultaneously and adapt to the changing needs of the business while meeting deadlines.
• Applicant should demonstrate strong attention to detail with a penchant for accuracy.
• Knowledge of how to extract and analyze contract data.
• Proficient in Word, and Excel Ability to multi-task, organize and prioritize.

Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

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• Supports proposal activities including, but not limited to: analyzing solicitations, preparing summaries and developing strategies and recommendations based on the analysis, with attention to the financial and business risk of the proposed effort, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, conducting overall business risk analysis and preparing the proposal documents for submittal to the Customer.
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• Review cost narratives and pricing approach in accordance with the proposal/pricing volume instructions to advise on compliance with USF-IAE systems/processes, technical approaches, and profit objectives.
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• Supports leadership in negotiation and administration of agreements between the company/customers/subcontractors/vendors ensuring adherence to company policies and procedures.
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• Supports the reviewing contract solicitation terms, handling contract award confirmations, interpreting agreement terms and conditions and identifying potential issues, reviewing agreement amendments / modifications, and incorporating changes.
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• Provides assistance in the preparation and review contractual documents to ensure adherence to company policy, government specifications and requirements, helps identify risks and areas of concern on contract terms and conditions and provide contractual advice, guidance and support to the Contract Lead/Program and Operations Managers.
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• Performs other duties as assigned
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