Administrative Assistant (Administrative)

Job Posting Start Date 08-11-2025 Job Posting End Date 10-12-2025

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add an Administrative Assistant located in Columbia, SC.

Reporting to the Sr. Facilities Manager. The Administrative Assistant role involves performing clerical functions and confidential administrative support, relieving management of routine administrative activities. Providing administrative and clerical support to the facilities management department

Here is a glimpse of what you'll do:

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Coordinating maintenance schedules, communicating with vendors, and assisting with facility-related projects. 
• Handle customer service inquiries, manage meeting room schedules, and ensure the overall safety and functionality of the facility. 
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Organizing facility-related documents, maintaining records of maintenance and repairs, and tracking inventory.
• Coordinating maintenance schedules, booking meeting rooms, and managing calendars for facility-related activities. 
• Assisting with the planning, coordination, and execution of facility-related projects.
• Responding to inquiries from staff and visitors, resolving facility-related issues, and ensuring a positive experience for users of the facility.
• Tracking and managing supplies, ordering new materials, and ensuring adequate stock levels for facility operations.
• Coordinating maintenance schedules, booking meeting rooms, and managing calendars for facility-related activities.
• Assisting with budget preparation, tracking expenses, and managing invoices related to the facilities department.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.

Here is some of what you'll need:

• Bachelor's degree or equivalent experience in a manufacturing environment
• 4 years of experience of general administrative role in a manufacturing environment
• Experience in leading meetings of staff
• Experience Microsoft Excel
• Experience with ERP Systems

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What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Job Category

Administration

Relocation: Not eligible

Is Sponsorship Available?

No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).