Staff Assistant (Finance)

Job Title: Staff Assistant

Job ID: 41542

Location:Tampa, FL

Full/Part Time: Full-Time

Regular/Temporary: Regular

Position Details

Dept Number/Name: 0-0662-000 / WUSF-FM

Salary Plan: Staff

Job Code/Title: 2201 / Staff Assistant

Hiring Salary/Salary Range: $32,000.00-$37,500.00

Position Number: 100011767

ORGANIZATIONAL SUMMARY:

WUSF public media is a leading source of news, information, and cultural enrichment for West Central Florida. We reach over one million people monthly through our NPR news station WUSF 89.7, Classical WSMR 89.1 & 103.9, and an extensive digital presence including live streaming, podcasts, newsletters, and social media. As a department of the University of South Florida, we have a dedicated team of 80 professionals and an annual budget of $10 million. We are deeply committed to building community through trusted journalism, classical music, and culture that reflects the world around us. Our professional staff works closely with talented student interns. Our main studios are on the USF Tampa campus, with additional broadcast and production facilities on the USFSM and USFSP campuses.

POSITION SUMMARY:

This position functions as the receptionist and performs a variety of clerical duties in support of WUSF. Schedule: Full-time, 8-hour shift, Monday to Friday. Hours: 8 am - 5 pm. No remote work.MINIMUM:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year-for-year basis. Testing may be required to assess competency on word processing software.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for a bachelor's degree.

6 years of directly relevant experience may be substituted for a master's degree.

PREFERRED:

Telephone skills and basic computer skills, such as working knowledge of how to use Microsoft Outlook, Word, and Excel, are required. Associate degree preferred.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.RESPONSIBILITIES:

Serves as telephone and visitor receptionist for WUSF. Responds to inquiries regarding WUSF functions and procedures. Researches routine inquiries/problems and recommends solutions. Provides clerical support to multiple departments. Duties include preparing agendas, data entry, maintaining accurate membership/donor records, preparing donor correspondence, and coordinating the distribution of member materials. Supports other departments as needed with scheduling, filing, document preparation, and interdepartmental communications to ensure efficient day-to-day operations. Assists with events and promotional activities, and membership drives.

Prepares travel authorization requests and travel expense reimbursement requests. Coordinates and manages the reservation of office spaces, parking spaces, and conference rooms.

Sorts and distributes incoming mail. Serves as primary contact for the USF Foundation, Post Office, UPS, FedEx, and all other pickup and delivery services. Assists staff with completing appropriate procedures for requesting pickup/delivery services. Prepares mailings as needed for additional departments within the organization.

Keeps an inventory of office supplies and orders items as needed. Maintains the cleanliness of the kitchen area, including kitchen surfaces, countertops, sink, and microwaves, and ensures that the needed cleaning supplies are ordered and readily available.

Performs other duties as assigned.