Operations Administrative Assistant (Finance)
Job Description:
ABOUT THE FIRM
Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.
When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one - working with the world's most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.
Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and - most importantly - you.
Make your impact at Secretariat.
We seek an Operations Administrative Assistant to support the executives in our Atlanta, GA global headquarters office. The position may involve non-essential duties and responsibilities, which may vary depending on the needs of the organization. This position will support our Atlanta office and reports to the Office/Operations Manager. This is a full-time role.
RESPONSIBILITIES
- Organizes internal meetings and appointments for the office.
- Support for CEO, CFO/COO and President (and Other Atlanta Managing Directors as needed)
- Travel accommodations and calendar keeping.
- Timekeeping, weekly expense reporting, and other ad hoc duties.
- Work with local Operations team to manage Executive signature process for legal documents.
- Assistance with managing relevant office vendors and service providers.
- Implements and maintains procedures/administrative processes.
- Ordering office supplies for relevant US offices.
- Monthly expense reconciliation for corporate credit card.
- Answering the company's mainline phone and directing calls respectively.
- Set up and manage meetings with clients and vendors to support Executives and Managing Directors.
- Welcome visitors and clients to the office and assist with building access and parking validation as needed.
- Plans and coordinates office/teambuilding events.
- Assists as needed with corporate recruiting events.
- Assistance as needed with all company or companywide events.
- Ensure office compliance with health, safety & security protocols.
- Ability to solve problems independently and manage competing priorities & multiple projects.
- Coordination with the HR department for new employees.
- Provide in-office coverage Monday - Friday to cover (9:00am - 5:00pm).
- Other duties as necessary.
QUALIFICATIONS
- Associate or bachelor's degree in a relevant field and some work experience in an office environment., or related field preferred
- One (1) or more years previous experience in an Executive Assistant or Support related role
*Or equivalent combination of education and experience above
- Previous experience working in a small to mid-size global professional service company is preferred.
- Excellent organizational skills and attention to detail
- Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism
- Previous experience of office support
- One or more years of customer service experience is a plus
- Must be authorized to work in US without need for sponsorship in the future
- Must be willing to come into office 5x per week
Technology skills
- Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint and DocuSign
- Proficient in use of online conference tools such as Zoom, Microsoft Teams, WebEx, or Others.
- Ability to rapidly learn and adapt to new technologies and online tools/platforms
- Workday experience preferred
Secretariat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
