LSA I - Riverside (Finance)

The Riverside County Public Defender's Office is seeking to fill a Legal Support Assistant I vacancy to support the Riverside office.

The incumbent will perform a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assist in processing and tracking a variety of legal documents, records, and correspondence; perform the required specialized legal clerical work in support of legal staff within County offices; perform other related duties as required.

Seeking candidates will customer service, front desk experience, and the ability to type at least 50 words per minute. Candidates with previous work experience in a law office are preferred. Additionally, Bilingual-Spanish is preferred, but not required.

The Legal Support Assistant I is the entry-level classification in the Legal Support Assistant series and provides clerical support to attorneys and/or other County staff within the Office of the District Attorney, Department of Child Support Services, Public Defender, Riverside University Health System-Behavioral Health, or Department of Public Social Services. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or, in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II. The Legal Support Assistant I is distinguished from the Legal Support Assistant II by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents. Depending on assignment, incumbents may be expected to promote to the journey-level Legal Support Assistant II classification after acquiring the necessary experience and training and demonstrating satisfactory job performance.

Meet the Team!

The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.• Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.

• Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.

• Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.

• Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.

• Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys.

• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.

• Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process.

• Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available. OPTION I

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education , or a closely related field may substitute for the clerical experience.)

OPTION II

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: One year of clerical experience. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely related field may substitute for the clerical experience.)

Other Requirements

Typing: Ability to type 50 words per minute is required. Candidates who meet the minimum qualifications will be required to complete a typing exam prior to being considered for an interview. The exam will un-proctored online.

ALL OPTIONS

Knowledge of: Modern office practices and procedures, including preparing correspondence and reports, filing and operating standard office equipment; current English usage in business contexts; statistical and fiscal recordkeeping principles and application; proper telephone techniques and basic computer skills.

Ability to: Perform general clerical work and learn specific operations of the office; learn legal terminology, codes, forms, documents, and the chronology of legal actions and deadlines required in the preparation, processing and tracking of documentation for attorneys' case files; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; exercise good judgment and initiative in the performance of legal clerical work and carry out a variety of clerical activities related to assignments; communicate, verbally and in writing, to concisely obtain, record and relay information, explain procedures, forms, and processes with tact and courtesy to the general public, attorneys and law enforcement officers; establish and maintain cooperative relationships with the public and explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.Contact Information

For more information regarding the position, please contact the recruiter Andrea Evans at 951-955-3572 or via email at aevans@rivco.org .