Assistant Director, Student Activities (Finance)
Special Instructions to Applicants: All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.
Position Summary:
The Assistant Director of Student Activities is responsible for club registration and training, as well as the planning and execution of both the fall and spring Student Activities Fairs. These responsibilities also include reviewing and updating policies related to the annual club registration process. This individual will help organize club development programming, oversee the Lunch & Lead program, and assist with general club support and outreach. This position advises student leaders and programs to ensure they maintain high standards related to student life and community development that support the educational mission of the institution.
Ideal Candidate Statement:
An ideal candidate has experience managing or working with student organizations, club registration, and/or facilitating programs.
Workplace Requirements:
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration (one virtual day per week during the academic year, and two virtual days during the summer). Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $52,000 to $55,500 annually, contingent upon qualifications and experience
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
- Bachelor's degree
- 2+ years of experience in higher education or a similar field
- In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis
Skills:
- Excellent communication skills, including the ability to prepare materials and clearly and effectively communicate information
- Experience advising high-level student leaders in one-on-one settings
- Ability to apply student development and learning outcomes theories
- Ability to manage events and programs
- Ability to instruct students in risk management and program planning
- Ability to manage and prioritize multiple deadlines
- A commitment to creating and maintaining a welcoming environment where all can thrive
Preferences:
- Master's degree in Higher Education Administration or a related field
- Experience working with student organizations
- Experience working in a university setting
Essential Functions:
- Supports department and area mission, vision, and goals
- Responsible for program logistics for all Student Activities Fair and Lunch & Lead programs, including budgeting and risk management
- Advises and guides student leaders, especially in areas related to club registration and renewal
- Engages in club consultations related to policies and procedures
- Identifies, investigates, and provides solutions for discrepancies within the club registration process
- Serves as the liaison with both the Student Association and Graduate Student Association for the approval of new clubs
- Reviews club constitutions and provides feedback to ensure compliance with university policies for over 300 organizations, as needed
- Analyzes and recommends solutions for policies and/or procedures related to club registration
- Develops, plans, and implements programming and outreach for club student leaders
- Oversees programming, training, and networking opportunities for new clubs
- Responsible for logistics and marketing related to area(s) of responsibility
- Documents and assesses area functions on a regular basis
- Ensures procedural compliance with both Rice University and the State of Texas' policies
- May supervise student staff/interns as necessary
- Performs all other duties as defined
Additional Functions:
- Supports Student Activities email accounts and listservs as needed
- Collaborates with other team members on a Student Organization Development Award program
- Provides support for Risk Management Plan reviews as part of the club registration process
- Assists with new club funding and financial account creation
- Assists with the Student Activities President's Programming (SAPP) Fund as needed
- Provides opportunities for club advisor engagement and development
- Distributes monthly club advisor newsletter
- Helps plan and execute the annual Club Awards event
- Assists with OwlNest data management, including but not limited to club student leaders and alumni
- Occasionally, attendance at after-hours departmental events on or off campus may be required
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
